Hello Love Birds!
Creating a realistic wedding budget might feel overwhelming, but it doesn’t have to be! With some thoughtful planning and a few insider tips, you can create a budget that aligns with your vision while keeping your finances in check. Let’s dive in!
1. Let’s Talk Money
Before you fall in love with dreamy Pinterest boards and envision your 23 best friends in matching outfits, pause. The first step in planning a stress-free wedding is setting your total budget.
Money can be a sensitive topic, especially when family contributions are involved. Make it easier by turning this discussion into a date—grab a coffee or cocktail and talk through these questions with your partner:
- How much savings are we comfortable allocating to the wedding?
- Are we open to taking on debt, like a loan or line of credit, to cover costs?
- Will family members contribute? If so, does that give them a say in decision-making?
By the end of this conversation, establish a maximum amount you’re comfortable spending. This number becomes your guiding light.
2. Prioritize What Matters Most
Once you’ve nailed down your total budget, it’s time to prioritize. Ask yourselves: “What are the top three elements we want to splurge on?” Maybe it’s a jaw-dropping venue, the photographer you’ve been stalking on Instagram, or a caterer whose food made you swoon at a friend’s wedding.
Focus your budget on these must-haves and scale back on less critical items. This way, you’re investing in what matters most to you as a couple.
Pro Tip
If you’re interested in hiring a Wedding Planner, make that your FIRST financial investment. A professional planner can provide invaluable guidance on where to allocate your funds, recommend trusted vendors, and help you avoid costly mistakes. Their expertise often pays for itself by ensuring your budget is used wisely. If you’re looking for a Wedding Planner, you’re in the right place. Read more about our services, here.
3. Research, Research, Research
Now that you’ve identified your priorities, start gathering quotes from your top-choice vendors. Begin with the ones that align with your must-haves, then move on to the less critical services. For non-priority items, get 2-3 quotes to compare costs and make informed decisions.
Pro Tip
If a Wedding Planner isn’t in the budget, consider consulting reputable sources like The Knot. These platforms provide valuable insights into average costs in your area, helping you avoid sticker shock. Additionally, online communities and forums can connect you with couples who’ve recently planned weddings, giving you real-world advice.
4. Keep an eye out for Unexpected Costs
There are several unexpected wedding costs that couples may not think about when planning their big day. Here are some examples:
- Vendor Meals: Couples often forget to factor in the cost of meals for the Vendors who are staying during the Reception. Think photographers, videographers, wedding planners, entertainment professionals etc.
- Alterations: If you’re wearing something fancy for your wedding day, chances are that you want to look dang good in it. Sometimes, this involves alterations. Alterations can range from a few hundred dollars to a few thousand, depending on the complexity of the design of your attire.
- Transportation: If you’re planning on providing transportation for your guests, you’ll need to factor in the cost of renting a bus or shuttle service. Additionally, if you’re getting married in a remote locations, you may nee to cover the cost of transportation for your Vendors as well.
- Marriage Licence and Fees: Depending on where you’re getting married, you may need to pay for a marriage license and additional fees, such as a fee for a Civil Ceremony or a fee for using a public space etc.
- Gratuities: While tipping is typically optional, it’s a good idea to factor in the cost of gratuities for your Vendors. For more information on how to tip your vendors, read this blog post.
- Unexpected weather expenses: If you’re planning an outdoor wedding, it’s important to have a back up plan in case of inclement weather. This may include renting a tent, heaters, or fans, which can add to your overall wedding cost.
- Postage: If you’re sending out physical invitations, save-the-dates, or thank-you cards, don’t forget to factor in the cost of postage, which can add up quickly depending on the size of your guest list.
5. Add in some Wiggle Room
Unexpected expenses can arise (see above), so it’s important to leave some extra money in your budget for any last-minute changes or emergencies.The amount of wiggle room you should have in your wedding budget depends on a few factors, such as the size and complexity of your wedding, your financial situation, and your personal preferences.
Pro Tip
A general rule of thumb is to allocate around 10-15% of your TOTAL budget for unexpected expenses. As soon as you know your total wedding budget, immediately subtract 10-15% and allocate your funds with the remaining 85-90 %.
6. Keep Tabs on your Budget
The easiest way to go over your Wedding Budget is to throw your receipts in a drawer and call it a day.
If you want to make sure you don’t go over your Wedding Budget, you need to make sure that you are keeping a detailed record of your expenses in a spreadsheet or budget calculator. This will help you stay within your budget and avoid overspending. Wild Bloem Studios clients have access to an online planning software that helps you stay on top of your spending. But if you’re not a client, no fear! Online calculators like Mint are a GREAT resource!
Pro Tip
I recommend scheduling regular budget meetings with your partner to see where you’re at. As I mentioned previously, money is a touchy subject for most couples, and it’s better to have everything on the table than to keep secrets or avoid the subject all-together.
7. Be Flexible
Unless you’re working with an unlimited budget (lucky you!), flexibility is key. Weddings are full of moving parts, and it’s unlikely everything will go exactly as planned. That’s why it’s crucial to remain adaptable with your wedding vision.
Start by revisiting the priorities you set earlier. Be willing to adjust or compromise on elements that aren’t in your top three must-haves. For instance, if the dream photographer turns out to be out of budget, consider hiring a talented emerging professional who aligns with your style. Similarly, swapping luxury linens for standard ones or opting for in-season flowers can make a significant difference without detracting from your overall experience.
Remember, your wedding is about celebrating love and joy—not replicating every Pinterest-perfect detail. By focusing on what truly matters, you can achieve a stunning celebration that reflects your unique story.
In Conclusion
Pinterest is both a blessing and a curse—inspiring but often unrealistic. By setting a clear budget, prioritizing what matters most, and staying mindful of your spending, you can have the wedding of your dreams without breaking the bank.
For more wedding planning tips, check out our blog on choosing the perfect wedding date or how to determine your guest count. Let’s make your wedding planning journey as joyful as the day itself!
XO Brittany
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