Hello Lovebirds!
Planning a wedding is one of the most exciting and rewarding experiences of your life. But with so many moving parts, it’s easy to feel overwhelmed by the timeline. How far in advance should you book vendors? When should invitations go out? How do you structure the day-of schedule? Don’t worry—I’ve got you covered. Let’s break down the ultimate wedding planning timeline guide to ensure a seamless experience.
12-18 Months Before: Setting the Foundation
This is the time to lay the groundwork for your big day. Securing your venue and key vendors early ensures you have the best options available.
- Set Your Budget: Define a budget that aligns with your vision and priorities.
- Hire a Wedding Planner: If you’re working with a professional (like Wild Bloem Studios!), now is the time to bring them on board.
- Choose a Date & Venue: Popular venues book up fast, so secure yours as soon as possible.
- Book Key Vendors: Photographers, videographers, caterers, and florists should be booked early, especially if you have your heart set on specific professionals.
- Create a Guest List: Start drafting your list to get an idea of your headcount.
- Choose a Wedding Vibe: Work with your planner to nail down your aesthetic. This will guide a lot of your decisions.
- Research Accommodations for Guests: If you have out-of-town guests, start looking into hotel blocks.
Pro Tip: Many vendors book out over a year in advance, especially in peak wedding season. Secure your dream team early!
9-12 Months Before: The Details Take Shape
Now that you’ve secured the essentials, it’s time to fine-tune the details.
- Say Yes to the Attire: Start shopping for your wedding attire and schedule fittings.
- Book Additional Vendors: This includes DJs, bands, makeup artists, and hairstylists.
- Engagement Photos: Schedule a session with your photographer.
- Send Save-the-Dates: Guests need ample time to plan, especially if travel is involved.
- Begin Designing Your Wedding Website: Include key details like venue, accommodations, and the schedule.
- Start a Wedding Registry: Give guests plenty of time to browse your wish list.
Pro Tip: If you’re planning a destination wedding, send save-the-dates closer to the 12-month mark to give guests plenty of time to arrange travel.
6-9 Months Before: Finalizing the Key Elements
Things are starting to feel real! This is when major details come together.
- Order Invitations: Start designing and ordering invitations.
- Plan the Honeymoon: If you’re taking a honeymoon, now is the time to book flights and accommodations.
- Schedule Tastings: Work with your caterer and cake designer to finalize menu selections.
- Book Rentals: Reserve any additional items like specialty furniture, linens, or lighting.
- Begin Dress & Suit Alterations: Schedule your first fitting.
- Create a Playlist: Work with your DJ or band to choose must-play songs.
Pro Tip: Booking honeymoon travel early can save money and ensure you get your preferred accommodations.
3-6 Months Before: The Finishing Touches
You’re getting closer! Now it’s time to finalize details and confirm everything is on track.
- Send Invitations: Invitations should go out 8-12 weeks before the wedding.
- Create a Wedding Day Timeline: Work with your planner to structure the flow of the day.
- Plan Seating Arrangements: As RSVPs come in, begin planning the seating chart.
- Purchase Wedding Rings: If you haven’t already, now is the time.
- Schedule Hair & Makeup Trials: Ensure your beauty team understands your vision.
- Order Wedding Favors: Personalize gifts for your guests.
Pro Tip: Keep an RSVP deadline at least 6 weeks before the wedding to finalize the guest count with vendors.
1-3 Months Before: The Final Countdown
This is the home stretch! It’s time to confirm every detail.
- Confirm with Vendors: Double-check contracts, timelines, and arrival times. If you have a Wedding Planner, they will do this for you!
- Get Your Marriage License: Check your local requirements and apply in time.
- Purchase Wedding Party Gifts: A thoughtful thank-you for your crew.
- Prepare a Shot List for Your Photographer: Include must-have moments.
- Break in Your Shoes: Wear them around to avoid blisters!
- Write Your Wedding Vows: If you’re writing personal vows, start finalizing them now.
Pro Tip: Create a wedding-day emergency kit with essentials like bandaids, sewing kits, and stain remover.
1 Week Before: Last-Minute Prep
With just days to go, focus on self-care and final logistics.
- Pack for the Wedding Day & Honeymoon: Have everything ready to go.
- Finalize the Guest Count: Share with your caterer and venue.
- Practice Your Vows: If you’re writing your own, give them a final polish.
- Confirm Transportation: Ensure any shuttles or car services are booked.
- Prepare a Wedding Day Emergency Kit: Include items like stain removers, extra makeup, and safety pins.
Pro Tip: Schedule time for relaxation—a massage, a yoga session, or a quiet night in.
A Personal Note from Me to You
By following this timeline, you can stay ahead of the game and truly enjoy every moment leading up to your special day. Wedding planning can feel overwhelming, but with a well-structured plan in place, you’ll be able to tackle each task with ease and confidence.
From securing your dream venue to finalizing the perfect floral arrangements, this timeline ensures that every detail is accounted for—without the last-minute stress. It allows you to focus on what truly matters: celebrating your love story and making unforgettable memories with your partner, family, and friends.
With a clear roadmap in hand, you’ll have the time and space to soak in the excitement of engagement, cherish those pre-wedding moments, and approach your big day with joy and relaxation. Whether it’s dress shopping, cake tasting, or simply taking a breath to enjoy the process, this timeline will guide you every step of the way—so you can step into your wedding day feeling calm, prepared, and fully present.
How Wild Bloem Studios Can Help
If you’re looking for expert guidance, Wild Bloem Studios is here to help bring your dream wedding to life with ease and elegance. Let’s create magic together!
Want more tips and tricks? Read some of our most popular blog posts here!
Thank you to Chris and Amber Photography for all of the photos in this post. To see more of her work, check out their website!
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